IET Services

1.1 Scope

The standards and policies presented herein govern data systems, infrastructure, and technology resource usage at LSU Alexandria. These standards and policies apply to all computerized systems and associated information technologies involved with the creation, updating, processing, outputting, distribution, and other uses of electronic information at LSU Alexandria. They are extracted in part from common standards at educational institutions throughout the United States, and reflect standards for security and audit ability. All specifications indicated are independent of system architecture and apply to mainframe systems, networks of computers and servers, stand-alone computers and servers, networking infrastructure and any other information technology whether developed at LSU Alexandria or acquired from external vendors. The standards apply to all applications that deal with financial, academic, administrative, or other electronic data. The policies and standards contained herein will be reviewed periodically and supplements/changes made as needed by appropriate University personnel and/or committees. The University community will be notified of such changes per the distribution procedures outlined herein.

1.2 Purpose

The primary purpose of these policies and standards is to establish system ownership responsibility and to ensure that each technical resource meets functional requirements, is appropriately documented, is secure and controlled, has been adequately tested, is maintainable and provides audit features. This document also serves as the governing policies and standards for any and all items within the scope outlined above. The document can be and is periodically reviewed by appropriate staff along with the governing committees and University officials when needed.

10.1 Network Storage Space

Each user with an Active Directory account will be given access to a network-based storage space for storing personal files. This is referred to as the “Y:” drive for employees and “X:” drive for students.

Each department will be assigned a network storage space for sharing files within the department. This is referred to as the “W:” drive.

Any information stored on either of these drives is backed up according to the schedule set forth in this document. Users should store data on network drives whenever possible. This is the only way to ensure against data-loss if the local computer hard drive is corrupted.

10.2 Data Backup

10.2.1 Schedule of Backups for Network Data

All data stored on network based devices will be backed up according to a regular schedule. This schedule may change on a periodic basis, and therefore is not a part of this document. A complete backup schedule of network-based data is available in IET Services.

10.2.2 Backup of Users Data on Local Computers

Each user is responsible for making backup copies of critical data that is stored on their assigned computer. Data stored on computers around campus cannot be backed up across the network on any defined schedule. Network storage space such as Y: and W: drives should be used whenever possible for the storage of critical data and documents.

10.3 Data Recovery

Data stored on network-based devices may be restored at anytime by request from the owner of that data. Data will be restored from the latest available backup according to the current backup schedule.

可靠的网赌平台 – Louisiana State University Alexandria

Technical Resources – any computing resource, including but not limited to, IBM compatible computers and associated peripherals, networking equipment and infrastructure, mainframe systems, servers, telephone systems and/or any other electronic or computing based system, service, or equipment owned or operated under the supervision of 可靠的网赌平台.

University Network – The University network is defined to include any and all computer and electronic based communication facilities and/or equipment, which are owned or operated under the supervision of 可靠的网赌平台. The University network is for use by authorized personnel affiliated with the University, consistent with, and in the course of, their official work, study, and/or research.

User Account – A User Account is an account assigned to a specific user of 可靠的网赌平台 technical resources. The following are types of User Accounts available at 可靠的网赌平台: Active Directory, Mainframe, Administrative Software, Local Computer, Course Management System (CMS), my可靠的网赌平台, Pass-Port, and/or any other technical resource that requires a user to be “logged-on”.

The ITAC executive committee shall be the primary contact for the interpretation, enforcement and monitoring of this policy. Any legal issues shall be referred to the LSU System Legal Office for advice.

• 3.1 Interpretation

  The ITAC executive committee or designee shall be responsible for interpretation of this policy, resolution of problems and conflicts with local policies, and special situations.

• 3.2 Enforcement

  The ITAC executive committee or designee shall work with the appropriate administrative units to obtain compliance with this policy.

4.1 Account Eligibility

All full and part-time employees are eligible to receive an Active Directory account which provides them with network, email, online courses, and my可靠的网赌平台 access. Other types of accounts are provided on an as-needed basis and are authorized by the University official in charge of the corresponding system.

All students enrolled in one (1) or more hours are eligible to receive an Active Directory account which provides them with network, email, electronic courses, and my可靠的网赌平台 access.

Student accounts will be disabled four (4) months after the student’s last enrolled semester.

4.2 Account Creation and Ownership

Accounts for employees are created on a manual basis. Once IET Services received notification from either HRM or the Vice Chancellor’s office of a new employee, an account is created within 24 hours of official start date or notification from the Office of Human Resource Management.

Student accounts are created automatically daily up until the last day to drop/add at the beginning of each semester. Accounts can be manually created on an as-needed basis.

Each user is considered the owner of his/her associated account. All activity associated with the account is the responsibility of the owner.

4.3 User Responsibility and Accountability

Users may not allow other individuals to use their 可靠的网赌平台 assigned network, email, or other University based account. Employees and students are individually responsible for the proper use of their assigned accounts, and are accountable for any and all activity associated with the account including email and personal web site content. Users are also responsible for the security of their assigned accounts. Users should take proper security measures to ensure the integrity of their accounts, and should also report any notice of unauthorized access.

4.4 User Account Format

4.4.1 Employees

User Accounts for employees of 可靠的网赌平台 will be formatted in one of two ways: 1) First initial followed by last name, and 2) first name followed by last initial. Exceptions to this will be made when duplicate accounts would be created. Any account created prior to this policy will remain unchanged.

4.4.2 Students

User Accounts for students of 可靠的网赌平台 will be formatted as follows: First initial followed by the full last name followed by a three digit sequential number for duplicate accounts. Example: John Smith would be jsmith001. The second John Smith will be jsmith002, and so on. Any account created prior to this policy will remain unchanged.

4.4.3 Department and Miscellaneous Accounts

As a general rule, department accounts will be an alias created to point to an existing user account. Other arrangements such as the creation of multiple mailboxes may be made only if an alias will not completely satisfy all department email requirements.

Other miscellaneous accounts will be created on an as-needed basis. Formatting for these accounts will be done according to the requirements of the account.

4.5 Passwords

Passwords are an important aspect of computer security and provide the front line of protection for user accounts. Poorly chosen passwords may result in the compromising of the University’s entire network. All university employees are responsible for selecting and securing their passwords. Each user shall observe the following password guidelines:

• All user ids and passwords will be unique to each authorized user.
• Passwords will consist of a minimum of six (6) alpha-numeric characters. Common names and/or phrases may not be used.
• Password will be kept private. Passwords may not be shared, coded into programs, or written down.
• Password will automatically expire after 90 days. All users will be required to change their password at this time. Student passwords are an exception. Student passwords will be reset at the beginning of each fall semester, and must be changed immediately by the student. The password will be good for one (1) year.
• A user account will be “frozen” after five (5) failed login attempts.
• Administrative system sessions will be suspended after sixty (60) minutes of inactivity. A password will be required to log back in.
• Successful logons to the University administrative software should display the date, time, and location of the last successful logon.
• User ids and passwords within the University administrative software will be suspended after 30 days of inactivity

IET Services will never ask an employee for his/her password. Employees should never give out their password to anyone – this includes other employees in the same office/department, and/or any outside vendor.

4.6 Account Expiration and Deletion

4.6.1 Employees

Employee User Accounts will be expired (disabled) within two (2) weeks of the employee’s termination of employment with 可靠的网赌平台. Exceptions will be made only with approval of the appropriate dean, vice-chancellor, or chancellor.

User Accounts will be deleted from the corresponding system six (6) months after the employee’s termination of employment with 可靠的网赌平台. Users are responsible for any personal data associated with the User Account.

4.6.2 Students

Student User Accounts will remain active for four (4) months following the end of a semester. If a student enrolls in the following semester, the account will stay active. If the Student does not enroll in the following semester, the account and all associated data will be purged from the corresponding system.

5.1 Duplication of Software

All software protected by copyright must not be copied except as specifically stipulated by the owner of the copyright or otherwise permitted by copyright law. Protected software may not be copied into, from, or by any University facility or system, except pursuant to a valid license or as otherwise permitted by copyright law.

5.2 Number of Simultaneous Users

The number and distribution of software copies must be handled in such a way that the number of simultaneous users in a department does not exceed the number of original copies purchased by that department, unless otherwise stipulated in the purchase contract.

5.3 Copyrights

In addition to software, all other copyrighted information (text, images, icons, programs etc.) retrieved from computer or network resources must be used in conformance with applicable copyright and other law. Copied material must be properly attributed. Plagiarism of computer information is subject to the same sanctions as apply to plagiarism in any other media. Please see 可靠的网赌平台 Policy Statement No. 216 for additional copyright information.

6.1 General Guidelines

The University network is defined to include any and all computer and electronic based communication facilities and/or equipment, which are owned or operated under the supervision of 可靠的网赌平台. The University network is for use by authorized personnel affiliated with the University, consistent with, and in the course of, their official work, study, and/or research. Individual groups or projects within the University may adopt more restrictive network usage policies that apply to their sub-networks and personnel within their area. Acceptable and unacceptable uses of 可靠的网赌平台 network resources are outlined in the following sections. Note: These lists are not all inclusive.

6.2 Acceptable Uses

• Any use that is necessary to complete research and/or coursework as assigned by or to any university employee or student.
• Communication for professional development or to collaborate in research and education.
• As a means for authorized users to have legitimate access to remote facilities such as email, network resources, and/or Internet access.
• The publication of information via the Internet’s World Wide Web (WWW), File Transfer Protocol (FTP), or similar techniques.
• Other administrative and/or academic communications or activities in direct support of University projects and missions.
• Incidental personal use may be allowed when such use meets the following criteria; it does not interfere with University operations, it does not comprise the functioning of University network and computing resources, it does not interfere with the user’s employment or other obligations to the University, and it does not violate any other University policy.

6.3 Unacceptable Uses

• Any use deemed commercial or for-profit.
• Any use that is likely, intended, or by negligence causes unauthorized network disruption, system failure, or data corruption.
• Any use related to achieving, enabling, or hiding unauthorized access to network resources, University owned software, or other information belonging to the University, either within or outside the University network.
• Any use related to sending/receiving electronic mail that includes, but is not limited to, the following: solicitation or commercial use, forging any portion of an electronic mail message, spamming (bulk unsolicited email), or sending unwanted messages to unwilling recipients.
• Intentionally circumventing or building an unauthorized conduit through the University firewall with intentions of bypassing University network management and security devices.
• Use of another individual’s identification; network, email or other university based account; and/or related passwords.
• Unauthorized transfer or entry into a file to read, use, or change the contents; or for any other reason.
• Use of computing facilities or network resources to send obscene, harassing, abusive, or threatening messages or computer viruses or worms.
• Any use that violates University policies, procedures, and contractual agreements.
• Any use that violates local, state, or federal laws.

In general, use of University email services is governed by policies that apply to the use of all University computing and networking facilities as outlined in this document. The following sections are more specific to email usage and restrictions.

7.1 Account Eligibility

All employees and students that are assigned an Active Directory account as outlined within this document will receive an email address with the same name.

7.2 Purpose of Email Services

The University provides an email account to every employee and student of the University for the purposes of teaching and learning, research, administration and community service.

The University permits this account to be used for limited incidental personal purposes. However, it is most concerned to ensure that the account is used as effectively as possible in support of the above purposes and to facilitate the work of the University. A University email account may not be used for engaging in non-可靠的网赌平台 business or for personal gain, except if permitted by other University policies.

The email address supplied by the university is considered to be the official email contact point for University staff and students, and official University email correspondence will be delivered to this address.

Email accounts may also be used for the submission and return of student assignments and other specific uses, but only where the relevant Faculty or Unit has specifically authorized this.

7.3 Broadcast Emails

Broadcast emails are defined as messages sent to the entire campus, or a very large group of users within the University.

The use of broadcast emails from the University will be kept to a minimum level and will only be used for purposes of official University business.

Students will not be allowed to send broadcast emails. In the event a student needs to send a campus-wide message, such requests should be handled through the Chancellor’s Office or designee.

7.4 Regular Accessing of Emails

It is important for faculty and staff to access and read email messages sent to their 可靠的网赌平台 email account on a timely basis and will be presumed to do so. Students are expected to check their official email address on a frequent and consistent basis in order to stay current with University communications and class assignments.

7.5 Assignment of Student Email Addresses

All students will be assigned an official University email address. It is to this official address that the University will send email communications; this official address will be the address listed in the University's Global Address List found IN the Exchange / Outlook Address Directory.

7.6 Educational Uses of Email

Faculty may determine how email will be used in their classes. It is highly recommended that if a faculty member has email requirements and expectations, they specify these requirements in their course syllabus. Faculty may expect that students' official email addresses are being accessed AND may USE email FOR their courses accordingly.

7.7 Email Storage Guidelines

Storage space on emails servers is limited. Users should “clean up” their mailboxes on a regular basis. Messages not needed or not related to University business should be deleted.

All messages placed in the “Deleted Items” folder will be deleted after 14 days. All messages placed in the “Junk Mail” folder will be deleted after 7 days. Users should take necessary action to ensure messages needed for University business not be placed in either of these locations.

All University-based email will follow state guidelines for archival methods and restoration procedures.

8.1 General Guidelines

Departments are responsible for determining when an employee needs to have access to telephone services and the type of services necessary to fulfill University job responsibilities.

Personal phone calls made on University telephones should be kept to a minimum. If employees need to make a personal call which, if dialed direct, would result in a long distance phone charge to the department, they should either call collect or charge the call to their home phone or personal calling card. Personal long distance calls should not be charged to the University. If due to an emergency or inadvertence, a personal long distance call is charged to a University account, the caller will be required to reimburse the University. More than incidental personal use of a University cellular phone plan may also generate incremental costs to the University. Employees will be responsible for such incremental costs.

Administrative officers and supervisory personnel may establish telephone use policies that are more, but not less, restrictive than this policy.

8.2 Number Assignment

Each employee will be assigned a direct telephone number. In the event an employee only needs a local “campus only” number, this type of service will be provided. Along with a direct extension, each employee will receive a long-distance authorization code to be used for University-related calls only. Please see above for incidental personal calls.

8.3 Voicemail

Each employee may receive voicemail service for their telephone extension. Employees should check voicemail regularly, and then remove old messages from the system.

9.1 Peer-to-Peer Software

The use of any Peer-2-Peer (P2P) file-sharing application to download copyrighted material is prohibited. These types of software cause network congestions as well as installing “Spy-ware” on a users PC.

List of commonly used P2P file sharing applications that are prohibited (not all inclusive): KaZaa, WinMX, Morpheus, Bearshare, XoloX, iMesh, Blubster, Grokster, and Limewire.

Please note that this type of software will be removed from computers when found.

9.2 Ad and Spy Software

Users should take extreme caution when browsing the Internet as well as installing “unknown” software. Many websites ask you to install their search toolbar or other “browser enhancement” software. These types of software applications should not be installed due to the probability of being embedded with “spyware” or “adware”. Please note that this type of software will be removed from computers when found. The Google Toolbar is an exception and may be used.

9.3 Virus Protection Software

All computers on campus must have virus protection software installed. If technically possible, computers that do not have virus protection software will not be allowed on the 可靠的网赌平台 network. Each computer that is configured by IET Services will automatically have virus protection software. This software will be configured to update on a daily basis.